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Collaborative Online Meetings

Have your say.Share priorities. Get results.

Ever been in a bad meeting? One or two people hog the conversation. Not everybody gets a chance to speak, even when they have important information to share. Minutes are not taken or produced late and with bias. People mentally drop out.

With web conferences, it can get worse; people are easily ignored. Many use web conferences to catch up on emails and social media.

MeetingSphere is different. People get involved and collaborate to get results. Productive online meetings.

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Workspaces for dynamic collaboration

Brainstorm

Brainstorm ideas, opinions or facts. Very fast. Provide anonymity for creativity and candor.

Rating

Rate items on any customary rating method and measure consensus. Instant results tables and charts.

Discussion

Drill into or expand on multiple topics. Let your team share perspectives, link the dots and build consensus.

Presentation

Communicate concepts or facts and engage your audience via the feedback channel.

Web conference

Crystal clear voice and screen sharing. Participants join over the Internet or dial. Over 200 'local' numbers.

Automatic report

Smart and fast also means self-documenting. Just click for a Word report or export to Excel.
More on workspaces

The 8 Seals of Productive Meetings

1. Getting a word in when one has something to say or ask

When one person speaks the others better listen. This is slow and with more than just a few participants it means that potentially important contributions cannot be made and that participants who cannot contribute switch off. This only gets worse in online meetings. In web conferences, speaking in turn is even more tortuous than in the meeting room. Participants who can't get through switch off.

MeetingSphere solves the problem at root. Everyone can contribute in writing. Switching from speach to writing accelerates any brainstorming and discussion dramatically. In writing, 20 or more participants can contribute simultaneously and respond to the contributions of others directly. Online meetings are suddenly more interactive and intensive than 'real' meetings ever were.

LEARN MORE ON INVOLVEMENT

The willingness to disclose information and the willingness to listen are mutually reinforcing

2. Speaking out what one really thinks and knows

When important facts and opinions are left off the table or when ideas are held back, outcomes suffer.

Unfortunately, in meetings, there are many subjectively excellent reasons to not share what one (really) knows and (actually) thinks. There can be a fear of consequences from the hierarchy but there are many other reasons such as loyalties, favors owed or expected, fear of ridicule or a simple aversion to address groups of people. In MeetingSphere, the leader of a meeting can offer anonymity, which lets people share honestly what they think and know.

LEARN MORE ON ANONYMITY

3. Provide for a fair hearing

Often it is more important WHO says something than WHAT is actually said. This is human, usually happens unconsciously and is therefore hard to avoid. However, it means that critcal information is likely to be ignored and opportunities missed.

In MeetingSphere, contributions are judged purely on merit. Personal prejudice cannot come into play if the identity of the contributor remains unknown. This enables fruitful unreserved collaboration even between participants who share a history.

LEARN MORE ON ANONYMITY

4. Establish shared priorities and consensus

In traditional meetings and web conferences, groups have few means by which they can prioritise facts, opinions or ideas. Raising one's arm, sticking dots or sharing 'Likes' do not work well for establishing priorities.

With MeetingSphere, any list of ideas, facts or poroposed measures can be assessed in detail. By any customary rating method. Then and there. Meaningful and accessible results tables and charts are available directly for joint analysis in the meeting. Consensus is measured and shown. The group can focus their attention on what matters.

LEARN MORE ON PRIORITIZATION

5. Make the most of your participants and their time

If only one person can speak at a time and the conversation dances around the issues, when the sender trumps the message and if it remains unclear what is important and what is not, meetings tend to drag on. Outcomes tend to be limited.

Such meetings are off-putting and wasteful. It is little consolation that, if held online, participants are spared travel.

If, in contrast, participants

  • can contribute when they have something to contribute
  • are empowered to honestly share what they think and know
  • get a fair hearing for their contributions
  • can prioritize what warrants further attention
  • receive neutral and comprehensive minutes directly

participants feel valued. They return the favor by delivering superior outcomes in record time.

LEARN MORE ON MEETING PRODUCTIVITY

Involvement, Process, Anonymity and Documentation are the keys to productivity

6. Not having to travel for meaningful results

If a webconference is unlikely to produce the required outcomes, this poses a dilemma. Either, you compromise on the quality of the results or you insist on meeting face-to-face because that lets you collaborate more effectively. In reality, the choice is even starker: When a meeting involves travel, the likelihood of the 'right' people agreeing on a timely date recedes. However, in online meetings, the participation of the 'right' people also often remains an illusion. Why should these - typically much sought after - people invest their time in a meeting where they will hardly get a word in and that is ill suited to the required outcome?

In contrast, MeetingSphere delivers everything that is required for efficient fruitful collaboration: in the meeting room, in online meetings and in hybrid scenarios where some participants join from remote locations.

EXAMPLES FOR MEETINGSPHERE ONLINE WORKSHOPS   

Thought through processes enable results

7. Reuse what works

Workspaces are often used stand alone and ad-hoc, for instance, if it turns out in conversation that a quick brainstorming of ideas or facts might be useful or if opportunities need to be prioritized. In these cases, leaders of meetings simply open the relevant workspace and get on with it.

If the task of the group is more complex, workspaces can be combined and configured to support the process of producing the required outcome. This is not so different from conventional facilitated meetings which also follow a premeditated methodology and agenda. In MeetingSphere, such agendas can be copied and reused by pressing a button.

Organizations develop templates to promote best practice for meetings which matter, such as stakeholder analysis, lessons learned, requirements gathering or risk assessment.

8. Timely, neutral and comprehensive minutes

All MeetingSphere workspaces are self-documenting.

This means that all outcomes are available in Word (.docx) or Excel (.xlsx) at the push of a button.

Technology
Runs on any device

Technology

MeetingSphere is built on the latest web technology and runs on any device.

On computers, users connect with recent versions of Chrome, Edge, Firefox, Internet Explorer or Safari.

Users of Android or iOS tablets and phones* use Chrome, Firefox or Safari.

Connection to the MeetingSphere service is via standard port TCP 443 (https).

*By their design, mobile devices only support passive screen sharing.

Collaborative - Productive - Dynamic

Tool up!

MeetingSphere One

49 /month
Business meetings with results
  • Featured for productive meetings and web conferences
  • Personal Meeting center
  • Unlimited meetings and participants
  • Brainstorm workspace
  • Discussion workspace
  • Rating workspace
  • Presentation workspace
  • Voice conferencing
  • Screen sharing
  • Automatic Word report

MeetingSphere One

$ 49 /month
Business meetings with results
  • Featured for productive meetings and web conferences
  • Personal Meeting center
  • Unlimited meetings and participants
  • Brainstorm workspace
  • Discussion workspace
  • Rating workspace
  • Presentation workspace
  • Voice conferencing
  • Screen sharing
  • Automatic Word report

MeetingSphere One

£ 39 /month
Business meetings with results
  • Featured for productive meetings and web conferences
  • Personal Meeting center
  • Unlimited meetings and participants
  • Brainstorm workspace
  • Discussion workspace
  • Rating workspace
  • Presentation workspace
  • Voice conferencing
  • Screen sharing
  • Automatic Word report

MeetingSphere Pro

99 /month
Professional workshops
  • Featured for professional facilitation
  • Personal Meeting center
  • Unlimited meetings and participants
  • Brainstorm Pro workspace
  • Discussion Pro workspace
  • Rating Pro workspace
  • Presentation Pro workspace
  • Voice conferencing
  • Screen sharing
  • Automatic Word report

MeetingSphere Pro

$ 99 /month
Professional workshops
  • Featured for professional facilitation
  • Personal Meeting center
  • Unlimited meetings and participants
  • Brainstorm Pro workspace
  • Discussion Pro workspace
  • Rating Pro workspace
  • Presentation Pro workspace
  • Voice conferencing
  • Screen sharing
  • Automatic Word report

MeetingSphere Pro

£ 79 /month
Professional workshops
  • Featured for professional facilitation
  • Personal Meeting center
  • Unlimited meetings and participants
  • Brainstorm Pro workspace
  • Discussion Pro workspace
  • Rating Pro workspace
  • Presentation Pro workspace
  • Voice conferencing
  • Screen sharing
  • Automatic Word report