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Collaborative Meetings

Honest opinions. Shared priorities. Great outcomes.

With MeetingSphere, you can put unproductive meetings behind you.

MeetingSphere is collaborative meeting software which gets people involved. Participants share what they really think, prioritize what matters and work together to get results. Documentation in Word is automatic.

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Workspaces for dynamic collaboration

Brainstorm

Brainstorm ideas, opinions or facts. Very fast. Provide anonymity for creativity and honesty.

Rating

Rate items on any common rating method and measure consensus. Instant results tables and charts.

Discussion

Drill down on multiple topics. Let teams share perspectives, join the dots and build consensus.

Presentation

Communicate concepts or facts. Engage the audience via the feedback channel.

Web conference

Have a conversation with crystal clear voice and screen sharing. Participants join over the Internet or dial in.

Automatic report

Produce instant, accurate reports in Word or export to Excel with a mouse click.
More on workspaces

Pull out the stops!

1. Let participants have their say

In meetings, when one person talks, the others have to listen. The process is slow:  with more than just a few participants, potentially important contributions cannot be made. Participants who don’t get to contribute tune out. It gets worse online. In web conferences, getting a word in is even more difficult than in face-to-face meetings, with more participants switching off.

MeetingSphere solves the problem. While talking is always possible, when doing the work, everyone contributes in writing. This accelerates brainstorming sessions and discussions dramatically. 20 or more participants can contribute their ideas, opinions of facts simultaneously and respond to those of others directly without waiting. Online meetings are suddenly more interactive, more collaborative and dynamic than meetings or web conferences ever were.

LEARN MORE ON INVOLVEMENT

The willingness to disclose information and the willingness to listen are mutually reinforcing

2. Let participants say what they really know and think

It is not just in front of their boss that people do not share what they really know and actually think. In meetings, they may fear ridicule or simply be shy. More subtle factors such as loyalty to a particular person or group and favors owed or expected can also influence what people say or keep to themselves in a meeting.

This has a cost. When important ideas, facts and opinions are not shared, outcomes suffer, sometimes with far reaching negative consequences: projects run for too long or are killed too early; risks that could be addressed are not; and, opportunities that would have been obvious are missed.

In MeetingSphere, the leader of the meeting can switch on anonymity at any time, which lets people share honestly what they think and know.

LEARN MORE ON ANONYMITY

3. Let participants treat each idea, opinion and fact on merit

In meetings, it is often more important WHO says something than WHAT is actually said. This is human, usually happening unconsciously and is therefore hard to avoid. However, it means that ideas, opinions or facts are not properly considered. Critical information is ignored, and opportunities are missed.

In MeetingSphere, with anonymity switched on, all contributions are judged purely on merit - not who said it. Personal prejudice does not come into play when the identity of the contributor is unknown. Participants work together on ideas, opinions and facts just as those ideas, opinions and facts appear, with any open mind.

LEARN MORE ON ANONYMITY

4. Let participants establish priorities together and build consensus

In meetings and web conferences, it is difficult to prioritize. For good reasons, a show of hands is rare and sharing 'Likes' only gets you so far.

In MeetingSphere meetings, any list of ideas, opinions, facts or proposed measures can be assessed effectively, with a suitable rating method, then and there. Meaningful results are immediately available in tables and charts. Consensus is measured and shown. The results can be used to prioritize further discussion in the meeting or serve for future reference.

In short, MeetingSphere lets groups establish priorities together and focus on what matters.

LEARN MORE ON PRIORITIZATION

5. Benefit from participants’ views and respect their time

Sadly, this is not always the case. Where only one person talks at a time or when the conversation dances around the issues, meetings tend to drag on. People talking over each other doesn’t help. Arbitrary priorities don’t help either. Such meetings are off-putting and wasteful. No matter whether they are face-to-face or in a web conference.

In contrast, in MeetingSphere meetings, participants:

  • can contribute when they have something to contribute
  • are empowered to share honestly what they think and know
  • see that their ideas, opinions and comments are fairly considered
  • can prioritize together what warrants further attention
  • get an unbiased and comprehensive record of the meeting without delay

Consequently, participants in MeetingSphere meetings feel valued and deliver superior results in record time.

LEARN MORE ON MEETING PRODUCTIVITY

Involvement, Process, Anonymity and Documentation are the keys to productivity

6. Don't force participants to travel even when the meeting is important

If a web conference cannot produce the required outcomes, this poses a dilemma. Either, you accept lower-quality outcomes, or you insist on everyone meeting face-to-face because that lets you collaborate more effectively. Of course, when a meeting involves travel, it gets difficult to agree a timely date with the key people needed.

MeetingSphere avoids this dilemma: MeetingSphere online meetings have everything that is required for productive collaboration. MeetingSphere gets results in face-to-face meetings, in web conferences and in hybrid meetings, where some participants connect to the face-to-face meeting from elsewhere.

EXAMPLES OF MEETINGSPHERE ONLINE WORKSHOPS   

Thought through processes enable results

7. Reuse successful agendas

Most often MeetingSphere workspaces are used ad-hoc, when required.

If the task is more complex, workspaces are combined and configured in an agenda to produce the required outcome. These agendas can be easily re-used again and again, saving time and getting better.

Organizations develop templates to promote best practice for important meetings and workshops that are part of their business processes. Project Management Offices, for example, often provide templates for stakeholder analysis, lessons learned, requirements gathering, risk assessment and stage-gate reviews. 

8. Provide timely, unbiased and comprehensive minutes

Minutes that come out late, are incomplete or with bias are at best annoying.

In contrast, MeetingSphere minutes are verbatim, without bias. You can produce them directly at the push of a button in Word (.docx) or Excel (.xlsx) so participants have them next time they open their inbox.

Technology
Runs on any device

Technology

MeetingSphere is built on the latest web technology and runs on any device.

On computers, users connect with recent versions of Chrome, Edge, Firefox, Internet Explorer or Safari.

Users of Android or iOS tablets and phones* use Chrome, Firefox or Safari.

Connection to the MeetingSphere service is via standard port TCP 443 (https).

*Mobile devices only support passive screen sharing.

Collaborative - Productive - Dynamic

Improve your meetings now.

MeetingSphere One

49 /month
Business meetings
  • Designed for productive meetings and web conferences
  • Personal Meeting center
  • Unlimited meetings
  • Unlimited participants
  • Brainstorm workspace
  • Discussion workspace
  • Rating workspace
  • Presentation workspace
  • Voice conferencing
  • Screen sharing
  • Meeting report (in Word)

MeetingSphere One

$ 49 /month
Business meetings
  • Designed for productive meetings and web conferences
  • Personal Meeting center
  • Unlimited meetings
  • Unlimited participants
  • Brainstorm workspace
  • Discussion workspace
  • Rating workspace
  • Presentation workspace
  • Voice conferencing
  • Screen sharing
  • Meeting report (in Word)

MeetingSphere One

£ 39 /month
Business meetings
  • Designed for productive meetings and web conferences
  • Personal Meeting center
  • Unlimited meetings
  • Unlimited participants
  • Brainstorm workspace
  • Discussion workspace
  • Rating workspace
  • Presentation workspace
  • Voice conferencing
  • Screen sharing
  • Meeting report (in Word)

MeetingSphere Pro

99 /month
Professional workshops
  • Designed for professionally facilitated meetings and workshops
  • Personal Meeting center
  • Unlimited meetings
  • Unlimited participants
  • Brainstorm Pro workspace
  • Discussion Pro workspace
  • Rating Pro workspace
  • Presentation Pro workspace
  • Voice conferencing
  • Screen sharing
  • Meeting report (in Word)

MeetingSphere Pro

$ 99 /month
Professional workshops
  • Designed for professionally facilitated meetings and workshops
  • Personal Meeting center
  • Unlimited meetings
  • Unlimited participants
  • Brainstorm Pro workspace
  • Discussion Pro workspace
  • Rating Pro workspace
  • Presentation Pro workspace
  • Voice conferencing
  • Screen sharing
  • Meeting report (in Word)

MeetingSphere Pro

£ 79 /month
Professional workshops
  • Designed for professionally facilitated meetings and workshops
  • Personal Meeting center
  • Unlimited meetings
  • Unlimited participants
  • Brainstorm Pro workspace
  • Discussion Pro workspace
  • Rating Pro workspace
  • Presentation Pro workspace
  • Voice conferencing
  • Screen sharing
  • Meeting report (in Word)