The Presentation workspace is for presenting information and getting meaningful feedback from participants.
The presentation occurs as a slide show or by screen sharing. The (optional) feedback channel provides the full functionality of the Discussion workspace.
At the heart of the MeetingSphere Presentation workspace is its slide show.
Presenters upload the PDF documents, graphic files (jpg, jpeg, png, svg) or videos (mp4) they want to present. Slides can be selected or or rearranged by their thumbnails.
Control of the presentation usually lies with the appointed Presenter but can be delegated to the participants for independent browsing.
MeetingSphere Presentation scales well for large groups even over slow Internet connections. When participants enter the presentation workspace, their devices begin to load the presentation directly. This preloading of slides enables participant devices to execute commands of the presenter such as "Next page", "Previous page" or "Zoom" without delay even if connections are slow and participants many.
If the content of the presentation is dynamic or animated you'll typically want to share your screen.
Presentation by screen sharing differs from simple screen sharing via the 'screen share' button of the toolbar, in that the shared screen is contained in the 'presentation frame' of the Presentation workspace. This means that participants can contribute via the feedback channel while the presentation is in progress.
Traditional online presentations are usually run with muted participant microphones stifling any form of interactivity. This can come across - even with the best presenters - as "shut up and listen". There are many surveys that indicate that during such presentations, many participants engage in parallel activities, such as making coffee or getting through some email and thus missing some of the key messages.
Instead of turning people off, MeetingSphere Presentation invites the audience to engage and participate via its easy-to-use yet sophisticated feedback channel. The feedback channel offers the interactivity and functionality of a MeetingSphere Discussion:
Anonymity. Contributions can be anonymous, tagged by ‘team’ or show the name of the contributor. With anonymity, feedback will be honest and to the point.
Structure. Feedback can apply to the presentation or to individual slides.
Discussion prompts (MeetingSphere Pro) can flag aspects that should be covered.
Sticky dots can be used to mark up slides or comments.
Via the feedback channel, presenters see directly where their presentation has delivered its message and where and what they need to clarify. Presenters can choose to either pause at the end each slide to reply to specific comments in the discussion or review and respond to comments after the presentation. Alternatively, they can have members of their team answer questions and provide additional information in real time.
Share in advance
Some MeetingSphere presentations are designed to become hybrid: the presentation is shared for comment ahead of the actual "same time" meeting asking for feedback.
Then, in the subsequent "same time" meeting, the presenter can focus on open questions and contentious issues. Get more across, faster.
The content of the feedback channel can be copied to any of the other MeetingSphere workspaces for further work.
Often, the Presentation tool is used to ‘set the scene’ or bring across privileged information ahead of brainstorming ideas, causes, solutions or whatever is required in MeetingSphere’s Brainstorm workspace, or before matters are assessed in the Rating workspace.
The slides of the presentation and the feedback discussions are, by default, included in the Word Report which you create by pushing a button.
The Presentation workspace of MeetingSphere Pro offers additional features for professional workshops such as
Prompted commenting: Structure the commenting panels of ideas with 'prompts' to ensure that relevant aspects are covered
Filtered views: Restrict participants (temporarily) to seeing only their own contributions or contributions of their 'team'
Editing privileges: Control the editing privileges of all participants at a granular level
Content editor: Delegate full editing privileges to named participants
Sticky dots: Specify up to 5 sticky dots instead of 3
Numbering: Apply advanced numbering schemes such as hierarchical numbering or the preservation of numbers on paste